FORM THREE ENGLISH STUDY NOTES TOPIC 6: WRITING FORMAL LETTERS
Major Parts of Formal/Official letters
Sender’s address and date Addressee’s address below the reference number U.F.S, if it has to be signed by a certain officer/Person, for forwarding. Formal salutation i.e. Sir/Madam The introductory sentence e.g a reference to a former announcement, letter, or newspaper. Curriculum Vitae (CV) Purpose of your application i.e. for national building. Referees (at least 3) i.e. someone who can furnish personal information about you. Closing remarks like your faithfully Signature. Full name and title.
Example of Request Letter
A REQUEST LETTER
Order Letters: (The Full Block Form)
P. O. BOX 420,
REF: ORDER FOR 20 DOZEN OF BATIK
I shall be grateful if you will send me by Kilimanjaro Express Bus Service, 20 Dozen of Batik made in Tanzania particularly by China and Tanzania Friendship Textile Industry, “URAFIKI” as early as Possible.
Customer have created trust on me and I hope you shall do your best for the betterment of both sided. Sending this month will be more appropriated and appreciable.